Updates

28 May 2018

Signup
Email address check during signup process

When signing up to HRC Gateway there is now a check that your email address is not already associated with an account, and an email is sent to your email address to check it is accurate. The email sent to your email address contains a link to allow you to continue with the sign-up.

New data fields

The new fields of information requested during the sign-up process gather select clinical training backgrounds, select current specialist roles, and your current level of postgraduate study or attainment. If you have a masters degree, or higher, then you are asked how long you been active as a researcher. If you have a PhD you are asked for the year of attainment. If you have received clinical training in select fields then you are asked if you are still practising in those fields.

Annual profile check & update
New annual update of personal details

Researchers are now asked to check that their profile information is current and correct annually. After signing in to HRC Gateway researchers are automatically presented with the check & update page which shows all their details, any incorrect details can be updated.

Applications
Researcher profiles used

Less information is now required when researchers are added to applications, as some details are automatically obtained from researchers' current profiles.

Ordering objectives & milestones

Objectives & milestones can now be ordered as you would like them, instead of the order they were added.

Letters of collaboration/support

Letters of collaboration/support can now be uploaded as PDF documents during the full application stage. Previously, letters of collaboration/support could only be attached to hard copies when posted to the HRC.

Profile
New data fields

The new fields of information requested during the sign-up process gather select clinical training backgrounds, select current specialist roles, and your current level of postgraduate study or attainment. If you have a masters degree, or higher, then you are asked how long you have been active as a researcher. If you have a PhD you are asked for the year of attainment. If you have received clinical training in select fields then you are asked if you are still practising in those fields.

Organisation changes

Changes to your organisation can now be made in HRC Gateway. If your new organisation and/or department is known to us then it can be selected from a list. If your organisation is not known to us then there is space provided for the details.

For research office staff
New options for managing researchers & RO admins

Research office administrators can now change the HRC Gateway role of people associated with their organisation. Research office administrators can now change their HRC Gateway-defined 'researchers' to 'research office administrators'.

Changing research office contacts

Research office administrators can now change the research office contact for each of their applications and contracts.

Bug fixes
Fixed bug in RO application export

Fixed bug that prevented the spreadsheet export from consistently working correctly.

Fixed bug in My tasks

Fixed bug that prevented contract reports due soon from displaying in the 'My tasks' section of the home page.

25 September 2017

Layout
New look

The new Gateway logo, navigation menu, header and footer mirrors styles that will soon be coming to the HRC public website.

Mobile device support

Image of multiple devicesAll device types are now supported in Gateway including mobile phones, tablets, and large screen desktops. All tasks in Gateway can now be reasonably performed using your device of choice.

Funding information

All funding information, including application guides and forms, are now on gateway. Now researchers only have to go to one site for all funding information and applications. Previously all this information was on the HRC public website whilst applications were created and submitted on HRC Gateway.

Sign in anywhere

Now you can sign in from any page. Previously sign in could only happen on the home page, meaning that if you clicked on a link to a Gateway page and you were not signed in, you were re-directed to the home page.


Signup
Fields of research improvement

Instead of showing an empty list (blank space) if your field of research does not exist in our list it now shows a message. Some people were interpreting the empty list as a system error after copying and pasting text into the search box.

Image of ethnicity selection in signup Ethnicity & iwi

Both ethnicity & iwi are now requested during signup. Our ethnicity & iwi list uses definitions created by Statistics NZ and used by many government agencies.

Gender diversity

Gateway now supports gender diverse options for gender & title fields.


Applications
New host organisation checkbox

Image of hosts selection in signupIf your host organisation is not in the list of pre-approved hosts there is now a checkbox to indicate this.


Profile
Ethnicity & iwi

Both ethnicity & iwi can now be updated with your profile details. Our ethnicity & iwi list uses definitions created by Statistics NZ and used by many government agencies.

Gender diversity

Gateway now supports gender diverse options for gender & title profile fields.


Documentation
Image of user guide New user guides

The old user manual has been replaced with a series of task specific user guides. The link to the user guides page is located in the footer of every Gateway page.


Bug fixes
Rebuttal opening error

In certain cases when the rebuttal opening period was delayed due to late peer reviews rebuttals would not open correctly if the actual opening was later than the original close date.

Upload only contract reports

In select contract there are only uploadable reports, no progress or End of contract reports. In these cases there was a small bug that prevent the right tab selection when the contract report is opened.

XML encoding error in rebuttal templates

A small encoding error prevented rebuttal templates from generating correctly when certain special characters were used in the research title.

Incorrect web browser identification

Microsoft Edge under Windows 10 was being incorrectly identified as Google Chrome.

On-screen formatting error in peer reviews

On the review and submit tab for peer reviews a small layout bug prevented the correct text from always being displayed for review.

8 December 2016

Applications
Primary contact person

Image of research office contact selectionWhen creating an application, the primary contact person at your research office for this application must be selected from the list if your supporting organisation has a research office with more than one staff member.

Late contract report checking

Applications cannot be submitted to either the research office or HRC if the 1st NI has late contract reports. A banner message on the application states clearly that the 1st NI has late reports that must be submitted to HRC first.

Delete documents

Documents can be removed from applications if you have uploaded the wrong document and don't have the right document to replace it. You can only remove documents if you can currently upload documents.

Add named investigators

When adding named investigators, we have made a small wording adjustment to the dialog screen to help remove any confusion that some people encountered. After searching for the named investigator some people did not realise they needed to click on the investigator's name in the table if it showed only one investigator.


Research office

Spreadsheet exports of people from your organisation now show whether they would like to be nominated for assessing committees.


Bug fixes & minor adjustments
Importing PubMed journal articles

Importing PubMed journal articles with speech marks in the article name would cause only part of the details to be imported.

Displaying contract outputs after deleting an output

After deleting a single output in a contract report the display sometimes would show no outputs for that output type until the entire page was refreshed.

Department on signup page

The signup page would always force people to select a department, if the organisation has departments, even when if no department is relevant. Now the department is optional.


18 October 2016

Layout design changes
Dynamically increase page width

The width of Gateway pages has increased by 25% if you have a larger screen. From statistical data recently collected we discovered that 95% of people were using a larger screen display. For people using a medium size screen the display size will remain as it has always been.

Dynamically set height for modal dialogs

The maximum height of all the modal dialog boxes is dynamically set according to your screen display. For people viewing with larger screen displays this will mean less scrolling is required.

Increase table pagination links to 10

Image of pagination buttonsWhen viewing information in tables only 15 rows are shown at any given time. To navigate between pages of 15 rows pagination page links are provided. the maximum number of pagination page links provided has increased from 5 to 10.

Do not remove spinner when page will be refreshed

Image of spinning save iconSpinning 'save' icons will now continue to spin whilst page reloads happen. After a 'save' button is clicked and the information saved, often the web page will need reloaded to display the changes that have been saved. Previously we turned off the spinning 'save' icon before the page reload commenced, but during busy times or across slower internet connections there might be a delay before the page reload happens. This delay could lead people to believe that no reload was happening or the information hadn't been saved.


Updates page & announcement
Updates page

Image of Update page linkA new updates page is now available to show all the recent updates to HRC Gateway. There is a link to the updates page in the footer area of every page.

Show recent updates upon sign-in

If there have been any updates since you last signed-in the list of updates will be displayed after you sign-in before allowing you to proceed to the home page.


Bug Fixes
RO staff can submit contract reports if edit rights granted

research office staff can now submit completed draft contract reports if they have been granted edit rights.

Better copy and paste support for applications, peer reviews, and contract reports

When copying and pasting from documents some special characters need to be removed. Tab characters are replaced with a space and line ending are now consistent across all computing platforms.

Spreadsheet exports have better UTF8 support if opening in MS Excel

MS Excel will now recognise all the spreadsheet downloads as containing UTF8 formatted text. Previously it recognised them as Latin text which lead to characters with macrons not being displayed correctly.

Some email notifications not always showing first name

Some email notifications sent back to researchers from the research office were missing the investigator's name.

Progress comments on contract reports formatted too small

The progress comments for contract reports are now displayed on screen in a larger font size.

Peer review (and pre-score review) layout error when viewing with Firefox

The completed 'ticks' where out of alignment when viewed on Mozilla Firefox.

Research office 'right click' links were incorrectly formatted

There were additional characters formatted into the link which lead to the links not working as intended.

Research office outcomes export had incorrect column heading display

The spreadsheet export had column headings out of alignment.